Have you ever been in a Zoom meeting while someone is sharing their screen and grey boxes began showing up at random, covering parts of what’s being shared?
I have. And it’s annoying. I actually see it from both sides when I share my screen because I often run multiple computers during Zoom meetings: I run the meeting on my two monitor desktop, I share PowerPoint slideshows from my laptop and I sometimes join on my tablet as well, so I see the grey boxes on my desktop and tablet AND I see the actual messages behind the boxes on my laptop.
I haven’t wanted to derail an entire session and make people wait while I searched for the setting, and truth be told, I use GoToMeeting more often, so I kept forgetting about Zoom’s grey box problem after the sessions were over. Today, I finally took the time to troubleshoot. I had to try a number of search strings before I finally tracked down the issue because I didn’t know exactly what setting I was looking for. Search strings referencing “Zoom notifications” didn’t lead me to the answer. These messages weren’t really notifications. Of the multiple messages I kept seeing on my laptop, the one I saw the most actually read:
“You are sharing your screen.”
Thank you Zoom, for letting me know that. 🙄
I’ll cut to the chase. The messages are “meeting controls” and here’s how to turn them OFF during your Zoom sessions and make the grey boxes stop Zoom bombing your meetings:
(click to zoom in…no pun intended)
If you have a subscription to GoToMeeting, you already know you can change the timezone for an individual meeting, but if you’re like me, you’d rather change the time zone for EVERY meeting automatically.
After digging through all the options under Settings, I came up empty and searched the net, but only found instructions to change the zone for individual meetings. The main support page also stated: “…please note that the meeting invitation text will display the date/time in your computer’s timezone, not the one selected in the Schedule window.”
Not true for me. When I copy/pasted the invite into an email, the time zone was PDT and my computer knows I live in EDT.
I knew there had to be a default setting somewhere. Found it in an unexpected place – under my “LogMeIn” personal information. Below are screen shots and instructions to change YOUR GoToMeeting default time zone in three easy steps:
Step 1: Click the drop-down arrow next to your profile photo, then select “My profile.”
Step 2: On the “Personal Info” tab, click the drop-down arrow under “Time zone” and scroll to your zone to select it.
Step 3: Click “SAVE”
All future meetings will be automatically set to your new default time zone.
1. Log into LinkedIn.
2. Click the Drop Down Arrow to the Right or the Word “Me”
3. Click “View profile” on the Drop Down Menu.
4. Click “Edit public profile & URL.
5. Click the Blue Pencil next to your URL.
6. Customize your URL and Click Save.
Sometimes the smallest computer tip escapes me because I’ve known and used it for so long, but today, I helped someone create a Table of Contents for a document and when I turned on Show/Hide paragraph marks, check out what I saw on the page my client had reserved for the TOC:
I didn’t count the hard returns, but suffice it to say this is NOT the best way to get a new page. In this particular situation, as soon as the Table of Contents is generated and fills the page, ALL those hard returns will have to be deleted.
In the broader scope of document editing, anytime someone presses the Enter key multiple times to get to the next page, all those extra hard returns will have to be deleted when the document is edited and pagination changes. When this method of getting to a new page is used multiple times throughout a document, editing can easily turn into a circular game of adding and deleting hard returns every time text is added or removed.
Instead of pressing the Enter key over and over and over and OVER again, try pressing the keyboard shortcut “CTRL+Enter” to insert a page break at the location of your cursor.
With the paragraph marks shown, it looks like this:
I’ll address all the unnecessary spaces and tabs after the word ARTICLES in another post.